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Payroll Administrator

Merchants Recruitment

Johannesburg, Gauteng

on 2020/10/28

Market Related

Role Requirement Contract

SalaryMarket Related

Work TypeContract


Payroll Administrator

The purpose of this role is to provide the organisation with payroll administration services


  1. 1. Data Capturing & Filing
  • Processes all payroll information, to facilitate timeous changes / updates to employee information (financial and statistical).
  • Processes all leave documentation. (Annual leave, sick leave, etc)
  • Checks all information is captured timeously and accurately
  • Verifies and captures all employee contract documents for new/existing employees
  • Processes all documentation for termination of employees Investigates queries and actions appropriately
  • Informs Payroll Team Leader in respect of deadlines not being met and report any process digression
  • Files all payroll documentation accurately and timeously
  • Assists with tax year end process
  • Implements processes and procedures to ensure information and data is current and available for reporting

  1. 2. Payroll queries & Information

  • Resolves first line queries from managers and team members as they relate to the processing of payroll data
  • Responds as 1st
    line support for payroll queries
  • Resolves payroll queries within an acceptable time
  • Escalates payroll queries as required and follows up to ensure resolution
  • Exports reports and sends employee cost reports to business units
  • Develops a collaborative relationship with the HR team to ensure queries are resolved timeously
  • Works closely with HR Administrators to ensure complete coordination of efforts and procedures with pay, deductions, and benefits, tracking and reporting
  • Ensure service delivery to internal and external customer requirements are met timeously.
  • Transmits electronic fund transfers and ensures recording of events
  • Ensures complete confidentiality by the payroll team of all issues and information pertaining to the payroll environment

  1. 3. Employee benefits and data reconciliation

  • Extracts payroll reports as required to determine all data is accurate
  • Escalates report queries to Payroll Team Leader for resolution
  • Reconciles the report against payments to be made for employee benefits
  • Informs 3rd
    parties in respect of any changes to employee status Forwards all Medical aid applications for processing timeously
  • Captures information for Provident Fund for Withdrawals, contribution and  death claims)

  1. 4. Reporting

  • Responds to requests for payroll reporting
  • Prepares and reports on payroll data
  • Maintains accurate record keeping
  • Reports on any discrepancies

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