Business Area Assistant

Work With The Best

At Merchants our vision is to create meaningful and sustainable futures for our people, by driving a culture of continuous learning through the many skills and development programmes we offer, which are designed to develop talent and fulfil potential.

If you were born to deliver exceptional service, apply to join our professional team and be ready to kick start your career. We’re always looking for expectational talent and are known around the world for our outstanding customer experience using the latest technology, best practice models and processes, and innovative ground-breaking training techniques.

We place our people at the centre of everything we do and believe that the way you treat your customers and people differentiates us.

Are you ready to take the next step in your career?

The purpose of this role is to provide general administrative support to the Business Area.


1. Secretarial
• Screens calls and ensures accurate and timely messages are provided
• Manages diaries
• Greets all visitors to the Business Unit
• Ensures all equipment is set up as necessary, prior to meetings
• Ensures all refreshments are appropriately organised
• Assists with all correspondence from the client

2. Administration
• Organises necessary logistics for meetings and other occasions
• Manages office stationary, supplies and place orders when necessary, managing the supplier relationship
• Completes all office filing, faxing, printing, binding, photocopying, scanning and emailing
• Makes travel arrangements when required
• Processes payments
• Types correspondence
• Manages and updates notice boards
• Takes meeting minutes
• Logs all facility queries, tracks and escalates where necessary
• Compiles necessary administration reports

3. Purchase Orders
• Processes all purchase orders accurately and timeously
• Files all POs according to recipients
• Ensures all cross charges are completed on a monthly basis
• Provides a record with all necessary payment information, including proof of payments
• Assumes responsibility for the Business Unit’s petty cash
• Captures the relevant data on the procurement system

Requirements

• Minimum matric orequivalent NQF
• Minimum 2 years secretarial experience
• Advanced MS Suite

      Additional Requirements

      Must have own transport

      Must be willing and able to work in a nightshift environment