HR Compliance & Governance Administrator

About the Role

We are seeking a highly detail-oriented and proactive HR Audit & Compliance Administrator to join our team. This role is critical in ensuring the accuracy, integrity, and compliance of employee data and documentation within Sage People 300.

You will play a key governance role by validating HR documentation, supporting audit processes, and ensuring adherence to internal policies, regulatory standards, and grant-funded audit requirements.

Key Responsibilities

1. Auditing & Compliance Administration

• Conduct detailed audits of employee records to ensure compliance with internal audit standards and regulatory requirements.
• Perform quality assurance checks on HR Shared Services (HRSS) documentation.
• Ensure documentation meets grant-funded audit requirements and formatting standards.
• Verify completeness, accuracy, and proper authorization of all documentation.
• Complete audit checklists with a focus on 100% accuracy and timeliness.
• Compile and securely submit audit reports via approved systems (e.g., MoveIT).
• Maintain a strong working knowledge of HR audit frameworks and compliance standards.

2. Cross-Functional Audit Support

• Provide audit coordination and support across business units.
• Collaborate with HRSS, Payroll, Finance, and other stakeholders to ensure audit readiness.
• Act as the primary point of contact for audit-related queries.
• Track outstanding documentation and ensure timely resolution of discrepancies.

3. Document Management & Filing

• Establish and maintain structured and compliant employee audit files.
• Ensure continuous audit readiness through regular file reviews and updates.
• Maintain accurate filing systems for easy traceability and retrieval.
• Track documentation related to contract amendments and employee changes.
• Identify and implement improvements in filing systems and processes.

4. Reporting & Data Management

• Extract, validate, and analyze data from Sage People 300 and HR systems.
• Prepare accurate and timely audit reports.
• Perform data reconciliation and validation checks.
• Identify trends, risks, and compliance gaps.
• Recommend improvements to enhance audit processes and documentation quality.

Key Relationships

You will work closely with:

• Internal Stakeholders: HR Managers, HR Consultants, HR Shared Services, Payroll, Finance, Merchants Academy
• External Stakeholders: Auditors (primary contact for audit requests and submissions)

Minimum Requirements

• Matric / NQF equivalent
• At least 1 year of administration and HR systems experience
• Intermediate Excel skills
• Experience working with HRIS systems (Sage People 300 advantageous)

Key Competencies

Skills

• Strong attention to detail and accuracy
• Effective planning and organising skills
• Solid communication skills (written and verbal)
• Problem-solving capability
• Technical aptitude

Attributes

• High level of confidentiality and integrity
• Strong sense of accountability
• Resilient and proactive approach
• Ability to work under pressure and meet deadlines